Calling for Extraordinary General Meeting
November 15, 2016 - IM24CA - Due to the fact that Treasurer elections were not held at the Annual General Meeting in Munich on November 5th, World Council decided to call for Extraordinary General Meeting. Treasurer’s post was left open due to the need of clarification of the Constitution and it will be open until the Extraordinary General Meeting.
Attn: All Melges 24 national classes, builders and members of the Executive Committee
INVITATION TO THE EXTRAORDINARY GENERAL MEETING
The World Council of the International Melges 24 Class Association has decided to call for the EXTRAORDINARY GENERAL MEETING.
Date: The meeting shall be held on Wednesday the 21st of December 2016 at 9 CET. According to the IM24CA Constitution there shall be not less than six (6) week notice given to call an EGM. As counting from November 5th (Date of AGM) 6 weeks would be December 17th. As it falls to Saturday, we propose to held EGM following week on Wednesday, December 21st at 9 pm CET.
Agenda:
1. Election of Treasurer – click here for the job description
- George Haynie (click on the name for CV) – nominated by USA and CAN
2. Incoming Motions
3. Date and time for Annual General Meeting 2017
Motions to above Agenda shall be submitted no later than four (4) weeks before the officially announced date of the meeting i.e. November 23rd.
Meeting procedure: Meeting procedures will be the same as AGM and according to the constitution. Skype meeting – details will be announced closer to the meeting.
People entitled to participate and vote: See existing IM24CA Constitution and points 12.7-12.13.
Reason for Agenda #1: Disruption of the process for election of Treasurer at the AGM 2016 when it was pointed out by the representative of Canada that one of the nominees was not valid, due to term limits, as spelled out in the IM24CA Constitution.
Nominees in the AGM 2016 Agenda:
- Tomi Hakola (FIN)
- George Haynie (USA)
The majority of the World Council members were ready to vote according to the given nominees in the AGM Agenda, formed opinions and trusted proxies, but the formed situation made this impossible.
The Chairman did not accept the amendments from the floor to respect the NCA’s proxies and announced Agenda as per IM24CA Constitution final amendments to the Agenda of the AGM shall be submitted no later than four (4) weeks before the officially announced date of the meeting.
It was requested a postponement of the vote until it will be sorted out the meaning and ramifications of the constitution regarding this topic. The only proper way to do that was to call for an Extraordinary General Meeting no less than 6-week notice.
Please see IM24CA Constitution point 5.3 below.
5.3 Each Executive Officer position is for three (3) year term period. Term limits are set to two consecutive terms in the same Executive Committee position. For the position of Treasurer, if no nominations for replacement at the term completion are forthcoming, World Council can extend the term on a year to year basis by majority vote. The Chairman of the Technical Committee shall be appointed by the Executive Committee on an annual basis, but with no fixed limit to the period of office.
Participation: Each invitee shall announce his participation by November 30 i.e. for not less than three (3) weeks before the date of the EGM to the Administrator of the class at piret@melges24.com
If a World Council Member is unable to attend a meeting, his NCA may appoint a substitute for that meeting only. Such designations shall be in writing and received by the Administrator of the IM24CA prior to the meeting.
Each NCA must inform the IM24CA Administrator of the name of their appointed World Council member or proxy substitute by not less than three (3) weeks before the date of the EGM i.e. by November 30.
Bergen, Norway - 15th November 2016
On behalf of the Executive Committee,
Jens Wathne
Chairman
International Melges 24 Class Association